Most tools charge per user, so your bill climbs every time you hire. RotaKeep has one simple monthly price — no per-user fees, no add-ons.
Time & attendance, reporting, and messaging are 'premium add-ons' elsewhere. On RotaKeep they're included from day one.
Most scheduling tools were built for the US market. RotaKeep is built from the ground up for UK employment law, UK bank holidays, and UK hospitality.
Most tools lock advanced features behind expensive tiers. RotaKeep gives your whole team the full toolkit, whatever plan you're on.
See your labour cost update in real time as you build the rota. Set budget alerts, track costs as a percentage of sales, and export reports for payroll. The number your finance director keeps asking for, baked into the rota itself.
Build a full week's rota in minutes. Copy shifts, use templates, drag to reschedule. Publish to your whole team instantly and they get notified on their phone the moment you save.
Staff profiles, roles, contracted hours, availability patterns and documents all in one place. Set custom permissions so managers only see what they need to.
Staff submit requests, managers approve in one click. Accruals calculated automatically. UK bank holidays built in. Working Time Regulations compliant out of the box.
Staff request swaps directly in the app. Managers approve or auto-approve. Everyone gets notified. No more WhatsApp groups, no more missed messages.
Group announcements, direct messages, and shift reminders, all inside RotaKeep. No need for separate WhatsApp groups or email chains.
RotaKeep now supports multi-site groups. One org dashboard for your whole operation.
A single view across all your sites. Drill into any venue or stay at the group level — approvals, rotas and reporting all in one place.
Link staff to multiple venues. Hours are tracked across the whole group so you stay on the right side of working time rules.
Set wage budgets per site, track actual vs forecast across the group, and export a combined payroll summary.
Drag the slider to see your RotaKeep price. No per-user fees — just one simple monthly price for your team size.
Enter staff names, roles, and hourly rates. Takes about 10 minutes.
Drag and drop shifts onto the weekly grid. See costs as you go.
One click and your team can see their shifts instantly. Done.
Working Time Regulations, statutory holiday entitlement, and UK bank holiday handling, all calculated automatically. No manual adjustments, no compliance headaches.
It's a rota, not a schedule. Holiday, not vacation. Shifts, not timecards. RotaKeep uses the terminology your team actually uses every day.
Last-minute call-offs, 6am shift swaps, urgent covers. RotaKeep is built for the reality of running a pub, restaurant, hotel or cafe.
Some managers want full control. Others just want shifts out the door. Every feature is included on every plan — use as much or as little as you need.
Every feature. Every plan. Priced by team size — nothing more.
Start free trialEvery plan includes every feature. You're paying for your team size. That's it.
Need 50+ staff? Get in touch for a custom plan →
Managing multiple sites? Get in touch about group accounts →
James Wilson. 25 years running pubs and restaurants, currently running a £3m London business.
I built RotaKeep because every rota tool I tried either cost £15k a year or felt like it was made for a Walmart shift manager. There's a sweet spot in the middle: 1 to 8 site UK operators who care about wage % to a tenth of a percent and don't have a finance team to crunch the numbers. RotaKeep is for them.
If that's you, book 15 minutes with me. I'll show you the bits that matter for your setup, and tell you straight if it's not the right fit.
Book a 15 min callYes. Every plan includes a 14-day free trial with all features and no credit card required. At the end of your trial, simply choose a plan to continue. Your data and settings stay exactly as they are.
Per-user pricing punishes you for growing your team. A venue with 30 staff on a £5/user tool pays £150/month, and that's before add-ons. RotaKeep charges one simple monthly price based on your team size — no per-user fees, no add-ons. You always know exactly what you're paying.
Everything. Rota scheduling, Time & Attendance, holiday management, parental leave with statutory pay calculations, Right to Work compliance, absence management with Bradford Factor, Employment Rights Act 2025 compliance tools, Working Time Regulations checks, payroll reporting with Employer NI and pension, team messaging, push notifications, and the mobile app. No feature is locked behind a higher tier.
The Employment Rights Act 2025 received Royal Assent on 18 December 2025 and introduces guaranteed hours obligations for zero-hours workers and enhanced rights for fixed-term staff. RotaKeep already tracks all of it, comparing contracted hours against 12-week actual averages, flagging stable hours rights, and maintaining a full shift-changes audit trail. The secondary legislation confirming exact thresholds is expected during 2026, and RotaKeep will update automatically when those figures are confirmed.
Yes, in full. You can record maternity, paternity, shared parental, and adoption leave with start and end dates. RotaKeep calculates statutory pay automatically (SMP, SPP, SSPP, and SAP) using the current tax-year rates. It also calculates your HMRC recovery amount (92% standard, or 103.5% if you qualify as a small employer), logs KIT and SPLIT days, and calculates holiday accrual during leave.
You can upload scanned copies of RTW documents directly to each staff member's profile. A manager verifies the document, and RotaKeep logs the verifier's name and timestamp as an audit record. Automated daily checks send tiered email alerts at 90, 30, and 7 days before a document expires. If a document expires, the staff member's status updates automatically and a block modal prevents them from being assigned to shifts.
The Bradford Factor is a measure of short-term absenteeism: S² × D, where S is the number of separate absence spells and D is the total days absent. RotaKeep calculates it automatically each time an absence is resolved, and sends a manager alert by email when a score exceeds 200.
Yes. For staff on student visas, you can record their visa type and set a weekly hour limit. RotaKeep monitors scheduled hours against that limit and flags when it would be exceeded. You can configure term dates for each student, and RotaKeep automatically switches between term-time and vacation limits.
Yes, both iOS and Android apps are live in their respective stores. Staff and managers can use RotaKeep on the go.
On multi-site plans, site managers build and submit their rota to an organisation owner for approval before it can be published. The owner can review the full rota, check forecasted hours and wage costs, and either approve (which auto-publishes to staff) or reject with written notes.
Yes. RotaKeep generates a weekly payroll summary including gross pay, Employer NI, pension contributions, tronc distribution, and any one-off payments. You can export this as a CSV for your payroll provider, or have the summary emailed directly.
RotaKeep runs on Google Firebase infrastructure with data stored in UK/EU-based data centres. All connections are encrypted in transit. Sensitive data including Right to Work documents is access-controlled by role. You can request a full export or deletion at any time, in line with UK GDPR.
James Wilson, a 25-year hospitality manager currently running a £3m London business. RotaKeep is built and supported by working operators, not a tech company.
If you sign up during the founding member window, the founder rate shown on your tier is locked in for life. Even when public prices go up, you keep paying the founders rate. No fine print.
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